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Accounts Receivable Associate I in Jacksonville, FL at One Call

Date: 8/3/2018

Job Snapshot

Job Description

Accounts Receivable Associate I
The Accounts Receivable Associate collects payments for outstanding invoices. The Accounts Receivable Associate researches denials, partial payments and overpayments to reconcile customer accounts. The Accounts Receivable Associate ensures payments received are reconciled to the correct obligations.

GENERAL DUTIES & RESPONSIBILITIES:

  • Process Invoices, incoming AR payments and GL postings
  • Maintain Customer Accounts and database; reconcile any outstanding AR issues
  • Communicate with customers via phone, email or mail while maintaining a professional and polite demeanor
  • Run AR Aging: Review A/R aging weekly for outstanding misc. and corporate billings.
  • Make collection calls as needed and/or directed by management; maintain collections schedule on Calendar.
  • At 90 and 30 days: Pull attendees and create audit report; charge any outstanding balances and make collections calls/emails as needed. Coordinate all cancellation/rescheduling requests with team. Confirm all that funds are in the correct deferred revenue session.
  • At 14 Days: review any outstanding attendees, contact and audit with AP to make sure attendee list from course on day of class has all attendees paid in full
  • Customer Inquiries: Field customer calls identifying credit card charges and supplying invoice copies, statements and any other customer requirements as needed.
  • Product Sales: Create invoice for all product orders and update AP for inventory purposes
  • Bank Reconciliations: Work with AP to reconcile and clear monthly bank debits across all bank accounts.
  • Reconcile A/R, deferred revenue and other related balance sheet accounts monthly
  • Month end close, including preparation of revenue accruals and journal entry processing

EDUCATIONAL REQUIREMENTS:

  • High school diploma or equivalent required; Associate’s Degree (A.A. or A.S.) in Business, Finance or related discipline preferred.

GENERAL KNOWLEDGE, SKILLS & ABILITIES:

  • Intermediate MS Word, Excel, Outlook and Access skills required.
  • Solid understanding of state laws and fee schedules and their impacts on billing and collections is required.
  • Excellent oral and written communication skills required.
  • Must be detail oriented and have the ability to multi-task.
  • Must be able to follow instruction, prioritize and meet strict deadlines.

PHYSICAL/EMOTIONAL DEMANDS & WORK ENVIRONMENTS:

  • For roles located in office or home settings; this job is primarily sedentary and may involve repetitive motions; the employee is regularly required to sit, use hands and fingers, speak, and hear
  • For roles located in the field; this job is primarily active; the employee is regularly mobile and must be able to utilize transportation (such as driving), sit, use hands and fingers, speak, and hear
  • The employee is occasionally required to stand, walk, and lift objects (up to 10 lbs. weight; up to 4 ft. height)
  • Specific vision abilities required by this job include ability to see things from a close distance and ability to adjust focus
  • The work environment utilizes florescent lighting; noise level is moderate
  • The emotional demand of the job may cause undue stress from, but not limited to, moderate/heavy workload
  • Reasonable accommodations will be individually assessed and possibly made to enable individuals with disabilities to perform the essential functions of the position
  • Please be advised the job description is subject to change at any time

Accounts Receivable Associate I

Entry level role. Basic skills with moderate level of proficiency. Has general understanding of the accounts receivable. Works under close to moderate supervision to ensure accuracy without latitude for independent judgment. Consults with senior peers on processes or errors to learn through experience. Typically requires up to one (1) year of working in accounts receivable or equivalent experience. Must maintain an average collection period of 45 days.

EEO Employer


841 Prudential Dr, Suite 204
Jacksonville, Florida, 32207
United States

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